Join Our Team: Seeking a Program Officer
May 11, 2021
Central Carolina Community Foundation (CCCF) is a public foundation with assets of $150+ million and an active and varied grants program of more than $12 million annually. We are dedicated to promoting, increasing, and facilitating philanthropy across 11 counties in the Midlands of South Carolina. Our role as a catalyst for philanthropy, a community builder, collaborator, and provider of grants and scholarships continues to grow. The Community Investment Program Officer plays an important role at the Foundation overseeing assigned scholarship and grant portfolios and working to advance the Foundation’s mission to improve quality of life in the Midlands region.
Reporting to the Vice President for Community Investment (VPCI), the Program Officer must have a clear understanding of the mission, vision, and objectives of the Foundation. The Program Officer will use their deep understanding of the community to administer the Foundation’s assigned competitive grant and scholarship programs, use our available data efficiently and provide outstanding client service as the point of contact for the Foundation.
- Ensure the scholarship program is executed in compliance with CCCF policies, procedures, and scholarship criteria.
- Provide excellent customer service to scholarship donors, committees (CCCF and external), and recipients to ensure the scholarship process is rewarding, transparent and meeting donor intent.
- Communicate as required with applicants, recipients, parents, financial aid offices and educational institutions.
- Establish relationships with staff at identified Midlands schools.
- Manage internal project team to ensure clear communication, shared outcomes, and efficiency. This includes but is not limited to:
- working with Marketing and Communications staff to communicate scholarship opportunities with relevant audiences and publicity of awarded students;
- working with Finance and Administration staff to cross-check available funding with recommendations and provide accurate documentation for check batching and processing.
- Supervise the Student Success and Scholarship Intern, including:
- working with local higher education institutions to annually recruit a student;
- developing meaningful workplans and providing daily guidance;
- maintaining a culture within CCCF that is supportive of staff and increases staff knowledge and professionalism.
- Ensure scholarship management is complete, accurate and timely by fully utilizing the Scholarship Lifecyle Manager software (Foundant SLM), including but not limited to:
- creating and updating scholarship applications;
- developing and documenting correspondence (including award letters and declinations);
- managing committee reviews;
- processing all new and renewable scholarships and;
- awarding funds.
- Manage scholarship committees (internal and external) through the scholarship process, including internal compliance reporting and due diligence.
- Review all documentation such as academic transcripts, tuition bills, and progress reports to verify student compliance with scholarship criteria.
- Review, summarize and report scholarship program outcomes, as appropriate, to donors, Board of Trustees and other stakeholders, including but not limited to annual summary reports and thank you letters.
- Continually apply lessons learned to ensure equity, efficiency, and continuous quality improvement for the scholarship process and remain current on best practices within the field, as well as any changing rules and regulations that affect scholarship awards.
- Other duties as assigned.
- Oversee the entire grantmaking process for assigned competitive grants to ensure compliance with CCCF policies, procedures, grant criteria and alignment with the Foundation’s mission, vision, and strategic plan.
- Coordinate the work of the staff and board to ensure clear communication, shared outcomes, and efficient grantmaking. This includes but is not limited to:
- working with Marketing and Communications staff to ensure donors, nonprofits and the community are informed of grant opportunities and impacts;
- working with Finance and Administration staff to cross-check available funding with recommendations and provide accurate documentation for check batching and processing
- Serve as the main point of contact for assigned funds. Ensure regular and relevant communication with fund advisors to ensure grant process is rewarding, transparent and meeting donor intent.
- Manage internal and external grant committees and convene and facilitate all review meetings.
- Ensure grant management is complete, accurate and timely by fully utilizing the Grant Lifecyle Manager software (Foundant GLM), including but not limited to:
- create and update grant applications,
- Perform due diligence on all organizations and document all required information,
- manage committee reviews,
- develop and document correspondence (including award letters, declinations, and contracts),
- enter all awarded grantees and manage correspondence,
- award funds.
- Establish and maintain respectful relationships with nonprofits, conduct site visits and attend grantee events as appropriate.
- Review, summarize and report grant outcomes, as appropriate, to donors, Board of Trustees, and other stakeholders, including but not limited to reports and thank you letters.
- Continually apply lessons learned to ensure equity, efficiency, and continuous quality improvement for the Foundation’s grantmaking and remain current on best practices within the field, as well as any changing rules and regulations that affect grant awards.
- Other duties as assigned.
- Serve as the Foundation representative at community events and on assigned community committees.
- Ensure clear, highly organized processes and communication so project teams are effective and efficient.
- Demonstrate initiative in identifying and applying best practices in philanthropy, equity and cultural competence and partnership development and collaboration.
- Assist with all Foundation events as requested, including but not limited to giving days such as Midlands Gives, donor events, and On the Table.
- Other events as assigned.
Profile of a Successful Candidate
The Program Officer must be a mission-driven individual with a commitment to philanthropy and community and strong values of partnership and equity. The ideal candidate will have a strong interest in the programmatic work of CCCF and a desire to contribute by developing and implementing data management systems that can support the Foundation’s mission. S/he should be adept in managing multiple project teams made up of staff, interns and/or community and corporate volunteers. The candidate will demonstrate initiative and be self directed in all tasks as well as organized and have exceptional attention to detail. The position requires someone who can balance a range of responsibilities and work proactively to address the organization’s functional needs and the needs of our constituents. Candidate must demonstrate a love of the community, be solution focused and place extreme importance on building and maintaining equitable, trusting relationships.
- Bachelor’s degree
- 5+ years experience in the fields of philanthropy, youth development, community engagement, and/or program planning/implementation/evaluation.
- Excellent oral, written and computer skills including experience with database management
- MS Office Suite proficiency
- Experience managing project teams with diverse skills and complex, multiple tasks
- Demonstrated commitment to diversity, equity, inclusion, and access at the individual, organization, community, and institution levels
- Demonstrated analytical and evaluative skills (problem-solving)
- Demonstrated initiative and ability to be self-directed in all tasks
- Ability to plan, prioritize, and work on various projects and meet deadlines
- Comfortable managing multiple tasks, while maintaining strong attention to detail
- Must be a team player/leader with open-mindedness to collaborate
- Strong interpersonal and networking skills among diverse stakeholder and constituent groups
- Ability to approach situations and challenges with empathy and a sense of humor
- Project management and/or grant management experience, including experience managing a project team, delegating tasks, and providing sufficient follow-up.
- Demonstrated experience working with youth and young adults, preferably to assist them with education attainment.
- Experience working at a nonprofit and/or an education institution (secondary or post-secondary).
Salary & Benefits
- A team-oriented, performance excellence culture
- A fantastic, collaborative work environment
- A full-time, exempt position with flex-time options
- A generous benefit package including medical, dental, vision, STD/LTD, life, HSAs and retirement benefits.
- Salary Range: $45,000-$55,000
Interested candidates should email a resume and cover letter to:
Erin E. Johnson, MPH
Vice President, Community Investment
Central Carolina Community Foundation
Deadline to Apply: June 6, 2021
Every staff employed by the Foundation is expected to possess honesty, integrity, professionalism, politeness and courteousness; high energy and a positive attitude; a dedication to quality and accuracy; an ability to work well with co-workers, especially in a small office; an ability to fulfill their job requirements with minimal supervision; good oral and written communication skills.
Central Carolina Community Foundation is an equal opportunity employer. There is no discrimination with regard to hiring, assignments, promotion or other conditions of staff employment because of race, creed, color, religion, veteran status, national origin, age, sex, marital status, sexual preference or a disability not pertinent to the assigned job. Central Carolina Community Foundation uses E-Verify to verify employment eligibility of everyone they hire.